Administrative Assistant

United Leasing & Investment

About The Job

We are looking for a proactive and highly organized Administrative Assistant to provide essential administrative support to management and staff. The successful candidate will be responsible for ensuring smooth office operations, maintaining accurate documentation, and assisting in various administrative tasks across departments, including finance and HR. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Specific Skills

Experience: Minimum of 2 years of experience in an administrative support role, preferably in a financial institution or corporate environment.
Skills & Knowledge:
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management software.
- Good understanding of BNR regulations and financial documentation procedures.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to maintain accurate records.
- Ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills and ability to work independently.

Responsibilities & Duties

Administrative Support: Provide general administrative support to management and staff to ensure the smooth and efficient operation of the office.
Document Management: Manage and organize financial, credit-related documents, contracts, and reports, ensuring they are filed properly and are easily accessible when needed.
Meeting Coordination: Assist in scheduling meetings, preparing agendas, and taking meeting minutes, ensuring accurate records and timely follow-ups.
Promote Company Services: Assist in promoting company services through various channels, working with the marketing and sales teams to enhance visibility and awareness.
Procedure Support: Provide assistance with procedures related to official and government entities, ensuring that company and employee interactions with such entities are smooth and compliant.
Correspondence Handling: Handle correspondence, emails, and inquiries from clients and internal departments in a professional and timely manner.
Client Records Maintenance: Maintain up-to-date client records, ensuring proper documentation is in place for compliance with BNR regulations (National Bank of Rwanda).
Finance Team Support: Support the finance team with tasks such as data entry, filing, and other administrative duties as needed.
Loan Application Assistance: Assist in processing loan applications, ensuring all necessary documentation is collected and complete.
Office Supplies & Inventory Management: Coordinate office supplies procurement, manage inventory, and ensure the office is well-stocked and organized.
HR and Finance Collaboration: Work closely with HR and finance teams to ensure proper record-keeping, adherence to company policies, and regulatory compliance.
Confidentiality & Discretion: Handle sensitive and confidential information with professionalism and discretion, ensuring that all information is treated appropriately

Educational Requirements

Bachelor’s degree in Business Administration, Office Management, or a related field.

Job Location

Rwanda

Apply To

All interested applicants should submit their detailed Curriculum Vitae at recruitment@hcsolutions.rw

Administrative Assistant