Administrative Assistant
Administrative Assistant
HC Solutions Ltd
About The Job
Brilliant Development Co. Ltd is seeking a highly organized and proactive Administrative Assistant to support our operations in property administration and customs clearance. This multifaceted role is ideal for someone who thrives in a dynamic work environment and brings strong administrative, coordination, and logistics skills
Specific Skills
- Minimum of five (5) years of experience in a similar administrative or operations support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Email).
- Excellent time management, organization, and multitasking skills.
- Strong written and verbal communication skills in English.
- Chinese language skills are an added advantage.
- Demonstrated attention to detail and sound problem-solving abilities.
- Familiarity with office systems and administrative best practices.
Responsibilities & Duties
- Customs Clearance & Logistics Coordination
- Prepare and manage documentation for customs clearance, declarations, and cargo transit.
- Coordinate closely with customs officers and ensure smooth handling of all import/export compliance matters.
- Monitor cargo movements and provide real-time updates to relevant stakeholders.
- Property Management & Maintenance Oversight
- Oversee company assets, including properties, facilities, and vehicles.
- Ensure regular maintenance, repairs, and updates are conducted as needed
- Maintain accurate records of property condition, servicing logs, and logistics inventory.
- Scheduling & Coordination
- Manage calendars and schedule appointments, meetings, and internal events.
- Prepare agendas and support logistical arrangements for meetings and site visits.
- Office Operations Support
- Order and manage office supplies and equipment, ensuring efficient stock levels.
- Assist with domestic and international travel arrangements for staff and visitors.
- General Administrative Support
- Provide administrative assistance to department heads and team members
- Carry out other administrative tasks and ad-hoc duties as assigned.
Educational Requirements
- Bachelor’s degree in Administration, Business Management, or a related field.
Job Location
Rwanda
Apply To
All interested applicants should submit their detailed Curriculum Vitae at recruitment@hcsolutions.rw