Finance Specialist
Finance Specialist
ACES
About The Job
The African Centre of Excellence for Sustainable Cooling and Cold-Chain (ACES) is an international non-profit organisation that aims to increase the adoption and uptake of resilient, efficient, inclusive and climate friendly cooling and cold-chain with the triple objective of reducing food and vaccine loss; economically empowering subsistence and smallholder farmers and their communities, while mitigating the potential environmental impact of the cold-chain both in Rwanda and pan-Africa.
To achieve its objectives, ACES is seeking a qualified Finance Specialist to oversee finance activities and ensure that they are conducted in a transparent, efficient, and ethical manner in
accordance with donor and ACES regulatory requirements.
Specific Skills
- Minimum 5 years of experience in finance or accounting roles.
- Experience in financial planning, budgeting, reporting, and compliance with regulatory standards (local, international, and donor-specific).
- Familiarity with donor funding regulations and compliance
- Experience in financial reporting and compliance with regulatory standards (local, international, and donor-specific).
- Strong understanding of financial reporting and accounting principles.
- Proficiency in financial management software (e.g., QuickBooks, ERP systems).
- Excellent analytical and problem-solving skills.
- Attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
Responsibilities & Duties
- Prepare accurate and timely financial statements, including balance sheets, income statements, and cash flow statements.
- Ensure compliance with accounting standards and regulatory requirements.
- Conduct financial analysis and provide insights to support decision-making.
- Lead ACES budget formulation, execution, monitoring, analysis and reporting activities
- Advise on budget allocation and reallocation
- Provide recommendations for budget adjustments based on financial performance.
- Manage day-to-day accounting functions including accounts payable, accounts receivable, and general ledger.
- Invoicing
- Reconcile bank statements and manage cash flow.
- Ensure accurate and timely processing of financial transactions.
- Ensure adherence to financial policies, procedures, and internal controls.
- Ensure adherence to financial policies, procedures, and controls of the funders.
- Prepare for and coordinate audits and inspections.
- Maintain up-to-date knowledge of financial regulations and best practices.
- Prepare financial reports for internal and external stakeholders.
- Maintain accurate and organized financial documentation and records.
- Assist in the preparation of financial sections for grant proposals and reports.
- Prepare cheque and on-line payments for review by the Executive Director in compliance with ACES Financial procedures and funder’s policies and regulations, with correct coding and supporting documentation.
- Prepare cheque and on-line payments for review by the finance manager in compliance with ACES Financial and funder’s policies and regulations, with correct coding and supporting documentation.
- Organise accounting records such as registers, ledgers, journals and individual accounts
- Evaluate and reconcile diverse financial operations, inspect and confirm source documents, including invoices and expense vouchers to affirm commitments and post suitable records
- Handle tax returns if required
- Prepare and process payroll and ensure timely and accurate payment of salaries.
- Manage organizational expenses and ensure cost-efficiency.
- Processing of accounts receivables transactions and managing the payment collections of customer
- Develop and maintain financial management systems and procedures.
- Provide financial advice and support to ACES management.
- Participate in financial planning and strategy discussions.
- Create detailed budget for ACES
- Assist in financial risk management and mitigation strategies.
- Coordinate with external auditors for annual audits and ensure compliance with audit recommendations
Educational Requirements
- Minimum Bachelor’s degree and preferably Master’s in Finance, Accounting, Business Administration, or related field.
- Professional certification (e.g., CFA, CPA, ACCA) is preferred.
Job Location
Rwanda
Apply To
All interested applicants should submit their detailed Curriculum Vitae at recruitment@hcsolutions.rw