Administrative Assistant

This role will provide administrative support services to the High Commissioner and
Program Manager, as well as general support services to the High Commission of
Canada.

Language:

• Advanced level in English (both written and spoken)
• Advanced level in French (both written and spoken)
• Advanced level in Kinyarwanda (both written and spoken)

  Experience:

• A minimum of 3 years experience providing executive and/or administrative program support services
• A minimum of 3 years experience prioritizing a varying workload of executive/administrative support tasks such as correspondence triage, preparing written documents and emails, scheduling of resources such as travel and meetings, and completing reports
• A minimum of 2 years experience providing client service to internal or external customers
• Demonstrated experience establishing, maintaining and leveraging an effective network of contacts

  Knowledge:

• Practical knowledge of social media
• Knowledge of standard Microsoft Office applications (Word, Excel, Outlook)

  Competencies:

• Effective interactive communication (oral and written)
• Adaptability and flexibility
• Teamwork and collaboration
• Focus on quality and details
• Client orientation
• Excellent planning and organizational skills
• Initiative and action-orientation
• Professional integrity

Abilities:

• Ability to prioritize and work under pressure
• Ability to build relationships and maintain networks
• Ability to analyze information and problem solve

Asset Qualifications: Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Experience working in a diplomatic environment or in an international organisation
• Knowledge of Canada and Canadian government foreign policy priorities in Rwanda and Burundi
• Knowledge of Rwandan and Burundian politics, economics, culture, media and/or civil society
• Knowledge of the Rwandan and Burundian media landscape, including key contacts and influencers
• Experience producing social media content for public advocacy
• Experience in organizing visits, including high-level visits
• Experience in project management, including financial and contract management
• Experience in the preparation of a variety of documents for management (e.g. briefing notes, speeches, analytical reports)

Operational Requirements:

• May be required to attend meetings outside of normal working hours. Overtime may be required.
• Ability to travel within Rwanda, and in exceptional circumstances to Canada or Burundi

Conditions of Employment: Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
• Other conditions of employment: Ability to meet the medical requirements as defined by the employer. Successful candidate(s) may be required to undergo a medical evaluation.

 

Kigali